ADMINISTRATIVE ASSISTANT - OFFICE (NOC 13110)

About Us:Canadian Migration Institution Inc. is a professional immigration and education consulting firm, led by a licensed immigration consultant. We specialize in providing expert guidance to individuals and families navigating immigration pathways not only in Canada but also through our Global Citizenship programs. As a small but highly dedicated team, we focus on delivering personalized, high-quality services tailored to the unique needs of each client. Our services are driven by the professional qualifications and expertise of our founder, a licensed immigration consultant, ensuring that our clients receive the best possible advice and assistance. We are committed to delivering high-quality, personalized services to help clients achieve their immigration goals in Canada and worldwide.Job Responsibilities:As an Administrative Assistant (NOC13110), you will play a critical role in supporting the company’s operations, immigration consulting tasks, and marketing efforts. You will be responsible for a variety of tasks and need to be versatile in your role. Your key responsibilities include:Administrative Duties:Managing office communications, handling phone calls, emails, messages, and client inquiries.Organizing and maintaining electronic and paper records of clients, ensuring proper documentation.Scheduling meetings, appointments.Draft, review, and proofread business correspondence, and client documentation.Assist with invoicing and payment follow-ups.Maintain office supplies and ensure efficient office operations.Handling the receipt and distribution of incoming emails and regular mail, ensuring timely and smooth communication across the company.Writing and publishing news releases, and social media content on the company’s website and platforms.Preparing project guides, program introductions, checklists, and pitch decks for internal and external use.Research Canadian immigration policies, program updates, and regulatory changes.Assisting in creating business plans and financial proforma documents for client applications.Editing and proofreading professional documents to ensure clarity and accuracy.Immigration & Client Support Duties:Assist in preparing and submitting immigration applications and related forms.Prepare immigration applications and required documents for review and finalization by the licensed immigration consultant.Assist employer to provide immigration counselling to clients and answering client questions. Provide clients with assessments and evaluations related to immigration programs.Gather and organize client documents, ensuring timely submission and efficient processing.Coordinating the collection and transfer of relevant documents for immigration processes, ensuring efficient communication between clients and the immigration team.Maintain confidentiality and security in handling sensitive client information.Assist with case file management and liaising with government agencies.Qualifications & Requirements:A university degree in business administration, immigration consulting, marketing, communications, or a related field is required.A minimum of 1-3 years of administrative and immigration counselling related experience is required.Experience in immigration agencies, law offices, professional consulting firms is strongly preferred.Strong business writing skills, including business proposals, financial documents, and promotional materials, are an asset.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).Experience with case management software, government portals (e.g., IRCC online application system.Familiarity with WordPress, social media tools, and design platforms (e.g., Canva, Photoshop) is an asset.Language Skills:Fluency in English is mandatory.Second language (e.g., Mandarin, Cantonese) is a strong asset.Key Competencies & Attributes:Excellent organizational and time management skills, with the ability to manage multiple tasks.Attention to detail and accuracy in document preparation and content creation.Ability to work independently and take initiative.Strong analytical and research skills.Professionalism and confidentiality in handling client information.

ADMINISTRATIVE ASSISTANT - OFFICE (NOC 13110)Employer detailsHEALTH MEDICA TORONTOJob detailsLocation: Toronto, ON M4R 1K8Workplace information: On siteSalary: 35.00 hourly / 30 hours per WeekTerms of employmentPermanent employmentFull timeFlexible HoursStarts as soon as possiblevacancies: 1 vacancyOverviewLanguagesEnglishEducation Secondary (high) school graduation certificateExperience7 months to less than 1 yearOn site Work must be completed at the physical location. There is no option to work remotely.ResponsibilitiesTasks Open and distribute mail and other materials Plan and organize daily operations Determine and establish office procedures and routines Schedule and confirm appointments Manage contracts Answer telephone and relay telephone calls and messages Oversee the analysis of employee data and information Answer electronic enquiries Order office supplies and maintain inventory Organize staff consultation and grievance procedures Oversee payroll administration Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Perform data entry Provide customer service Maintain and manage digital database Perform basic bookkeeping tasksExperience and specializationComputer and technology knowledge Google Docs MS Excel MS Word MS Office Quick Books Adobe Acrobat Reader Google DriveAdditional informationTransportation/travel information Public transportation is availableWork conditions and physical capabilities Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail Repetitive tasksPersonal suitability Ability to multitask Flexibility Judgement Organized Team player Client focus Reliability Time management Accountability Dependability Due diligence Quick learnerEmployment groups This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:Who can apply for this job?You can apply if you are:a Canadian citizena permanent resident of Canadaa temporary resident of Canada with a valid work permitDo not apply if you are not authorized to work in Canada. The employer will not respond to your application.How to applyBy email:gihanmmm@hotmail.com  How-to-apply instructionsHere is what you must include in your application:Cover letter

office administrator Verified Posted on March 29, 2025 by Employer detailsDev Immigration Services Inc. Job detailsLocationSurrey, BCV3Z 0W4Workplace informationOn siteSalary35.00 hourly / 30 hours per WeekTerms of employmentPermanent employmentFull timeDay, EveningStarts as soon as possibleBenefits: Other benefitsvacancies1 vacancySourceJob Bank #3270021OverviewLanguagesEnglishEducationSecondary (high) school graduation certificateExperience1 year to less than 2 yearsOn site Work must be completed at the physical location. There is no option to work remotely.ResponsibilitiesTasksImplement new administrative proceduresReview and evaluate new administrative proceduresDelegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentPerform data entryOversee and co-ordinate office administrative proceduresMonitor and evaluateSupervision1 to 2 peopleExperience and specializationComputer and technology knowledgeMS ExcelMS OfficeMS OutlookMS PowerPointMS WindowsMS WordGoogle DriveAdditional informationTransportation/travel informationPublic transportation is availableWork conditions and physical capabilitiesFast-paced environmentAttention to detailPersonal suitabilityEfficient interpersonal skillsTime managementTeam playerBenefitsOther benefitsFree parking availableHow to applyDirect ApplyBy Direct ApplyBy emaildevimmigration@outlook.com